Administrative Assistant

August 10, 2022 9:56 AM | Dirk Lammers (Administrator)

About Co-Op Architecture

We do architecture. We have 26 people and one wiener dog, but he doesn’t get healthcare. We’re a 97% design-focused shop.  And maybe a 10% focused on people/relationships. And the rest on culture. Our project types include; K-12, Higher Ed, Commercial. We don’t do single family residential. We barely do multi-family. Not that we’re not into families. We’re pro-family. We all have them. Mostly we like civic and educational projects of any kind. If it’s a good client that appreciates architecture and wants quality and creative solutions, then we’ll sell the ’65 Ford Galaxie and go for their vision 100%. A lot of shops do good design. But we’re in there too. We also try to deliver. I’m mean really bring the heat.

General Description

This position will provide administrative support for the firm. Duties include clerical, reception, general office coordination and cleaning, and project-based support work. Excellent communication skills and a can-do attitude are crucial to this position as the person in this position may be the first contact a client or vendor makes with the firm. Position is in our Sioux Falls, SD office. This position has the flexibility to be either part-time or full-time with a minimum of 4-5 hours per day, M-F. Schedule will need to be consistent from day to day. Salary TBD based on experience/qualifications.

Supervision

Work under the general supervision of the principals of CO-OP Architecture. Work with other staff to plan and prioritize work activities. Given general procedures and guidelines, develop and refine work routines and carry assignments through to completion with limited feedback.

Knowledge & Ability

  • Knowledge of typical office practices and procedures as required by the position.
  • Ability to communicate and engage with people in a friendly and helpful manner.
  • Ability to plan, organize, and complete work mostly independently and as a team and in a timely fashion.
  • Ability to perform duties with initiative and judgment and to use resourcefulness and tact in contacts with staff, clients and vendors, maintaining harmonious working relationships.
  • Ability to use – or quickly learn to use – office equipment such as phone systems, copier/scanner/printer machine, wide-format scanners and printers, etc.
  • Ability to prioritize tasks based on importance and deadlines.
  • Knowledge of and ability to use Microsoft Office (Word, Excel, Outlook), Adobe Acrobat and Bluebeam.

Essential job Functions

  • Answer multi-line telephone and transfer calls to staff or their voice mailbox as appropriate.
  • Receive and greet clients and visitors.
  • Perform general clerical duties such as photocopying, scanning, printing, mailing, shipping and filing.
  • Retrieve, sort and distribute US mail and similar shipments, and schedule courier pickups and deliveries.
  • Manage email, calendars, mailing/shipping, software and other office support systems.
  • Manage office general email inbox, routing messages appropriately.
  • Research, price, purchase and stock various supplies and products.
  • Set up new projects including initiating server folder structure.
  • Tidy conference rooms, copy room, and collaboration areas.
  • Maintain break room; unload dishwashers, stock beverages in shared refrigerator, clean refrigerators and coffee machine as needed, and generally keep the break room clean and organized.
  • Plan, organize and coordinate office functions, parties & meetings. Arrange food service, lunches, catering and supplies.
  • Conduct certain aspects of office orientation for new employees.
  • Supervise janitorial service in accordance with the most recently executed agreement.
  • Support principals with various project tasks such as filling in certain on-line forms: occasionally scanning and filing documents; maintaining certain digital templates, and archiving.
  • Assist with work travel arrangements as requested.
  • Support staff in project-based work by:
  • Assisting with drawing set and project manual printing and copying or outsourced reprographic orders.
  • Assist with assembly and organization of marketing materials.
  • Other duties as assigned by the principals.

Education, Experience & Special Qualifications

A high school diploma and at least two years of relevant administrative office work experience. Possession of, or ability to obtain, a valid driver’s license along with access to a working automobile for occasional errands.

Apply now

We’re interested in all kinds of things, but mostly we’re interested in better architecture in our own backyard. Check out our Facebook page www.facebook.com/co.op.architecture and website www.co-oparch.com. Interested applicants may send resumes & references to Kathy at kathy@co-oparch.com, or apply online at co-oparch.com/contact.


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